Hot Checks Section

Accepting A Check

Note:  Our office will make every effort to collect and/or prosecute hot checks cases.  However, due to legal and practical restrictions, there are certain checks that we cannot accept.  Please review our "Don't Get Burned" page to make sure that the checks you are accepting do not fall into these categories.

Procedure for Taking a Check:

  • Is the check dated today?

    • Post-Dated and Replacement Checks Should Not Be Accepted.
  • Is the signature legible?

    • The checks should be signed in your presence.
    • Print the name on business account checks if you cannot read the signature.
  • Is the address complete?

    • The check should contain a permanent street address, and home and work phone numbers.
  • Can you confirm the identity of the check writer?

    • An ID can be forged. If you are suspicious of a photo identification, examine it carefully.
  • Do written amounts and numbers correspond? 

  • Record the following information:

    • Driver's License Number (Even if pre-printed)
    • Date of Birth
    • Expiration Date of License
    • Initials of Clerk Accepting The Check

  • Why is the information needed?

    • Recording the information convinces the jury that the check writer actually wrote the check.
    • This information enables the District Attorney to obtain a warrant.

What You Should Be Checking For:

  1. Make sure the signature is the same as the printed name.
  2. Make sure the number amount matches the written amount.

Image of a check


What You Should Be Recording:

Do not rely on information on pre-printed checks nor on the check-writer providing or filling in the information himself. The person taking the check must verify the information by actually examining the identification in order to prove that the person identified on the check is the same as the person writing it.

Image of a check


Corporate and DBA Checks:

Require Special Attention

Make sure the signature is legible or print the person's name above or below the signature. You must have the name of the person who issued the check to file the check with our office. You cannot simply allege the name of the company.

Image of a check

How To Contact Us:

(940) 349-2700
(972) 434-8827 or
E-mail Hot Checks Section

P.O. Box 2344
Denton, TX 76202-2344

Administrative Staff